Archive | June, 2011

June 16, 2011 Winfield Board Meeting

June 28, 2011

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 Agenda

Winfield Village Board OF TRUSTEES

Thursday, JUNE 16, 2011

7:00 P.M. – Village Hall

Call to Order

Roll Call

All Trustees present except Tim Allen

Pledge of Allegiance

Correspondence

A.        Letter from a Batavia resident thanking the Village of Winfield’s Police Department for their professional assistance rendered following a blowout of her car tire.

Audience Participation

The opportunity to speak to the Village Board is provided for those who have a question or comment on an agenda item or Village of Winfield issue that will stimulate thought so as to make the Village Board deliberations more productive and meaningful. The Village Board appreciates hearing from our residents and your thoughts and questions are valued. The Village Board strives to make the best decisions for the Village and public input is very helpful.

Respect for the duties of the Village Board and for the democratic process will be adhered to – in this regard, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the Board. Comments that are personally condescending will not be permitted. Therefore, speakers shall be courteous and should not make statements that are personally disrespectful to members of the Village Board.

Please use the microphone when speaking as the proceedings are being videotaped.  Please state your name and address before commenting – all comments under Audience Participation are limited to five (5) minutes and each citizen will only be permitted to speak once.

A resident requested that the Board reconsider its decision regarding repaving several miles of Village streets.  Also, he thanked the Board for their support for the Riverwalk.

            A resident thanked the Board for considering the Riverwalk and noted that it would increase tourism in Winfield.

            Gary Bernard, chair of Riverwalk, reported donations received totaled $35,000 from individuals, IL Comm. Foundation, Winfield United, IL Prairie Path, and others.  Have received widespread support within the community, including CDH.

            A resident thanked the Board for delaying rezoning Roosevelt Rd until a good plan is in place, and he thanked the Board for hiring a professional planner to assist with developing a zoning/land use plan.

Another resident also expressed his support for the Riverwalk, and he also noted that he favors the transfer of funds to help repave roads.    

Consent Agenda

>> Passed unanimously.

A.        Motion approving meeting minutes from the Regular Village Board Meeting and Committee of the Whole held June 2, 2011.

B.        Motion approving payment of bills for June 16, 2011.

C.        Motion approving the Annual Prevailing Wage Ordinance.

As required by state law, each June the Village adopts the updated Illinois prevailing wage scale contractors must pay for labor on public works contract.

D.        Motion approving a temporary use permit and waiving applicable sections of the Village Code to allow the 28th annual Winfield Historical Society Run along various streets in Winfield on Saturday, July 17.

Non-Consent Agenda (Items 7-8)

7.         Motion to approve a contingent fee professional services agreement between the Village of Winfield and Azavar Audit Solutions, Inc. of Chicago, IL to audit municipal revenues.

Finance Director Nadine Alletto will be prepared to present information on the proposed audit of Village revenues to identify any billing errors made by telecommunication or utility companies, sales tax revenue inaccuracies, or mistakes made on franchise fee payments due to the Village.  Azavar works on a contingency fee basis, receiving a portion of any recovered revenues.  Azavar has successfully completed similar audits for several municipalities in the area and offers the lowest rate of firms researched by staff.

This proposal was unanimously recommended by the Administration and Finance Committee and reviewed by the Village Board at their June 2 Committee of the Whole.

>> Trustee Bajor reviewed the agreement between the Village and Azavar, an audit and recovery company.  Trustees Hughes, Reyes, and Spande also supported the contract as presented.  Trustee Reyes requested that the funds received from this audit contract be allocated to the roads.  The motion was amended to allocate these funds to roads. Trustee Olsen felt that the funds should be allocated to the MFT fund (motor fuel taxes).   Also, staff was directed to review how these funds would be allocated to the roads.

Motions to amend and to approve the contract were approved unanimously.

8.         Ordinance amending the annual budget for the Village of Winfield for the fiscal year commencing May 1, 2011 and ending April 30, 2012 for the purpose of appropriating additional funds for street improvements.

Finance Director Nadine Alletto will be prepared to present information on a proposed amendment reallocating to the current budget dollars earmarked for road funding in future years.  The $345,000 amendment would result in $645,000 available for roadwork.

>> Trustee Spande reviewed the ordinance, and he amended the motion to add that staff review the contract and specifications for repaving, particularly concerned with the 10-year (2 inch) surface that is being considered, as well as change orders that will increase costs and reduce the amount of roads that can be resurfaced.  Trustee Hughes and Bajor felt that the “20-year (4 inch) road technology” should be the goal for the Village, rather than a 10-year schedule.  Trustee Reyes felt that the 10-year repaving technology should be employed, especially since the Village engineer recommended this approach, as this way, 3-5 miles of roads will be repaved every 10 years.  Trustee Olsen reviewed all the discussions that have occurred during the past few months, and he noted that the proposal being considered this evening was for one year and that the Village does not have a long-term plan to repave all of the Village’s roads; he supported the 10-year approach to repaving the roads as developed by the Village’s engineer, and he noted that the Village Trustees need to develop and approve a plan to repave all of the Village’s roads.  President Birutis summarized all the discussions.

The motion to amend was passed.  The original proposal as outlined in No. 8 (above)  with the 20-year technology was passed.

9.         Village Trustee Reports of Boards and Commissions

Winfield School District 34 – Reyes

>> District 94 held its graduation and is financially sound.   D-34 had a fundraiser for after-school programs, which cost about $8,000 per year.

Administration & Finance – Bajor

>> The committee met to review additional funds for the road program.  Also, reviewed the use of laptops for Village business and the grants that were received for the pedestrian underpass.

Winfield Park District – Bajor

>> Meets next week.

D.        Communication & Technology – Hughes

>> The committee is recommending a facebook page, and will send the Board a social media policy.

E.         Riverwalk & Bikeways – Hughes

>> Trustee Hughes thanked CDH and Prairie Path Bicycles for contributions to the Riverwalk, which, he noted, will be the largest development in the Village’s history, and he reviewed the contributions that have been received to date.

F.        Economic Development Task Force- Hughes

>> Trustee Hughes reported that this group will begin to look at TIF boundaries and a proposal that will be considered by the Board; he also noted the new Shop Winfield web site.

G.        Winfield Fire Protection District – Hughes

>> The next meeting is June 21.

H.        Winfield Public Library – Hughes

>> He was supportive of the Village staff.

I.          Environmental Concerns – Spande

>> Trustee Spande reported that the ECC had several presentations by Winfield students at the last meeting regarding DuPage River and plans to work with Dist. 34 students on several activities next school year.  Also, he reported on the Emerald Ash Borer (EAB) infestation in the Village and that he had received a letter from the IL Dept. of Agriculture.  In addition, he encouraged the Board to consider adopting an EAB policy.  He also noted that the bike trails in the metro area were complimented in today’s USA Today newspaper.  A letter of support from CDH regarding its support for the Riverwalk and that the hospital remains committed to its $80,000 matching grant.

Finally, he noted his concerns regarding Trustee Allen’s behavior toward staff, the effect on trustees’ and staff’s morale, and his attacks on Village commissions and committees.  He said that Trustee Allen seemed profoundly disrespectful to publicly humiliate village volunteers and a business owner.  He also noted that if the Village’s commissions need to be more effective, the Board needs to provide direction.  To go forward, Trustee Spande said that the Board needs to regulate itself, treat the staff as professionals, and not attack business owners and residents.

J.          Storm water – Spande

>>

K.        Public Works – Spande

>>

L.         Traffic & Public Safety – Allen

>>

M.        Winfield Chamber of Commerce – Allen

>>

N.        Planning – Olson

>> The PC is reviewing the comprehensive plan and he recommended that the Board review the proposed plan document during its retreat.

O.        Zoning – Olson

>>

P.         Community Consolidated School District 200 – Olson

>>

10.       Other Village Officials’ Reports and Comments

A.        Village President

>> President Birutis expressed her concerns about verbal and written attacks on residents, village staff, volunteers, and businesses by Trustee Allen on his blog.

B.                    Village Attorney

>> No report.

C.                    Village Clerk

>> No report.

D.                    Village Manager

>> Mr. Barrett is eager to work with the Village Board.

E.         Village Treasurer – Treasurer’s report for May

>> Nadine Alletto gave the report.   No comments were received.

11.       Pending Future Business

Road banner policy

Home occupations code update

Zoning amendments on bulk regulations

Review of Village boundary agreements

Rules for temporary tents

Districting

>>

12.       Adjournment

>>

COMMITTEE OF THE WHOLE

1.         Riverwalk engineering and intergovernmental agreement with the Forest Preserve District           

>> Mr. Barrett provided an overview.  He noted that the Riverwalk is a major beautification project and one that will link various trails in this portion of DuPage County by the DuPage Forest Preserve (the Prairie Path to Warrenville and connect to the Naperville trail system).  The core area of the Riverwalk is located within the TIF district and is adjacent to Scheffler’s Flowers and CDH.  The preliminary plan was approved in 2009.   Also, CDH is committed to help fund the core area.  Intergovernmental agreements (IGA) with the Forest Preserve need to be developed and approved, and a CMAQ (Congestion Mitigation and Air Quality) grant if received, will fund  80% of engineering & construction costs if awarded to the Village and to the Forest Preserve District.  The Village has developed RFPs for engineering of the core area, which will help the Village secure additional construction, engineering and construction plans.   Also, the landscaping plans will require a separate contract and will need to be discussed by the Board.   He noted that these proposed arrangements will require that the Village pay upfront and then be reimbursed by the grant/IGA.  It is anticipated that the grants could be awarded in December and then the IGA with Forest Preserve District could be executed.

John Crowe, a future Winfield resident, related his experiences with redevelopment in downtown Naperville and the Naperville Riverwalk, and he noted that the Naperville Riverwalk substantially contributed to the redevelopment of downtown Naperville.

Trustee Bajor felt IGA contract was in general good but he would like more  specifics—especially regarding the Indian burial grounds.

Trustee Olsen expressed concern about the use of the term “core area” and that approval of the IGA is not urgent.

Trustee Reyes questioned the source of funds for Phase 1 for the asphalt trail (about $3.5 million).  Manager Barrett noted that bonds could be issued.  Trustee Reyes expressed concern about the priority of funding the Riverwalk, which should be funded with private donations; he objected to the need to approve these preliminary plans since the funds have not been raised.  He also suggested that each Trustee should raise funds for the Village.

Trustee Spande noted the Village will be responsible for about $300,000 and that the IGA should be moved forward.

Dan Watson, Village Engineer, reviewed Phase 1 and the core area (core area is the section of the Riverwalk within village boundaries).  The Village solicited four engineering proposals; the engineering and construction could be completed in phases.  He recommended URS, a firm that is utilized by the Forest Preserve District, which could help eliminate some duplication of efforts.

Trustee Hughes noted that the Village will be responsible for 20% of funding for the path between Geneva and High Lake Roads; the remainder would be funded by the Forest Preserve.  He noted that core area is a part of Town Center, and he supports moving the plans forward.  He said the Riverwalk will set the stage for developers to come to Town Center.  He also discussed using impact fees to support the Riverwalk, and he asked the Village attorney if fees from Shelburne Farms could support the Riverwalk; she noted they could if the project would benefit the area that contributed the impact fees.

Trustee Olson felt action on the proposal should be postponed until July.  The grants may not be received; impact fees should be used, as well as funds from the Riverwalk Advocates & CDH should be used on Phase 1.

Nadine Alletto noted there are about $100,000 available via impact fees and TIF funds (in capital construction fund)  that could be allocated to the engineering proposal costs.

Trustee Reyes felt that the preliminary engineering  should be split three ways—the advocates, CDH, and the Village.  He said that the Village should not go forward with the Riverwalk plan if the grants are not secured.

Trustee Spande felt that the advocates & CDH could provide the funds for the initial engineering costs, and the Village should proceed with the understanding that the Village is providing a small loan so that permits and studies can be completed so that when the grants come through, the Riverwalk can proceed.  Also, the Village will have a greater role in decision making re: the Riverwalk.

Gary Bernard indicated that the Riverwalk advocates will provide the financial support to proceed with the engineering studies.

Public Comments:  One resident felt that the Riverwalk will bring businesses to Town Center.

Another resident noted that the Riverwalk will connect the residents throughout the Village, and create and build Town Center.

Another resident expressed support for the Riverwalk, but is concerned whether the Village can afford it.

Another resident asked whether the engineering plans could be used in the future in the event that the grants are not received.  He also expressed support for the need for additional parking.

President Birutis noted that the Riverwalk committee will review the proposals.

2.         Ethics ordinance updates

>> Kathy Elliott, attorney, reported on current ordinances, specifically the prohibitions for communicating with developers—unless a formal request from a developer has been made to the Village.  This requires that the Village Board “act as a whole.”  Also, the confidentiality sections were reviewed with regard to personnel discussions, and so forth.

Trustee Olson felt that the current ethics ordinance was too limiting and too restrictive, especially with regard to discussions with developers.  He proposed to amend the current ordinance, and he supported the Village’s right to sue a trustee if a trustee performs outside the scope of the legal responsibilities.

Trustee Reyes agreed with Trustee Olson regarding discussions with developers.

Trustee Spande is concerned about developers.   As written, the ordinance protects the Village and trustees from “rogue trustees” and unethical developers. In addition,  he requested that Trustees also be prohibited from using social media, as well as insert references to the IL  statutes.

Trustee Bajor asked about legal protections via D&O insurance policies; trustees are not covered if they act outside the scope of their authorities.

Trustee Hughes wants to prevent unethical and illegal behaviors.

Trustee Olson expressed concerns about electronic communications such as blogs and other social media, and he asked the Village attorney to provide guidance to the Board.  Potential violations of the “Open Meetings Act” via email communications were discussed.

Trustee Reyes defended Trustee Allen’s use of his political blog (his 1st Amendment rights).

A resident expressed concern about Trustees’ texting during meetings.

Trustee Hughes suggested that the Village consider a server that could be used for texting. Trustee Spande also noted his support for using laptops for Village Board meeting materials.

The ethics ordinance will be updated per discussion and eliminating parts that are redundant with state statute.

3.         Review annual budget amendment ordinance

>> Nadine Alletto reported on the proposed ordinance that deals with the Village budgeting processes and procedures.  There were no comments from the Trustees.

4.         Requests for future Committee of the Whole items

>> Trustee Spande requested that the Board look at an EAB guideline.  Also, rezoning the area of the fire station property at the same time of rezoning Marathon gas station property.

5.         Public comments

>> A resident encouraged the trustees to question each others’ facts and opinions.

Another resident encouraged the Board to consider an EAB policy and he offered his expertise to the Village.

Another resident from Shelburne Farms expressed disapproval about the Board’s discussions and he suggested that the Board should be devoted to discussing residents’ concerns.

Another resident read a poem entitled “My Town.”

6.         Village Board comments

>> Trustee Bajor expressed concern about the Board’s ability to “police” itself and work collectively, as well as how the Board will measure success.

Adjourn at 10:10 PM.

7.         Adjourn to executive session for purposes of discussing pending litigation, personnel, and review of previous executive session minutes

>>

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June 2, 2011 Winfield Board meeting Notes

June 28, 2011

0 Comments

Notes of Village meetings are prepared by volunteers of Winfield United as a community service. The notes are not the official Village of Winfield minutes. They are not a complete written and accurate representation of all matters discussed at the meeting nor is it our intention to lead readers to make any such conclusion. These notes are solely for a prompt and quick informational briefing of the agenda and general discussion made by the Village Trustees and attendees at the meeting for the convenience of Winfield United (WU) website visitors. They should not be used for any other purpose. We suggest that visitors to our Winfield United website please visit the official Village of Winfield website to obtain the official agenda and minutes. The Village of Winfield website is http://www.villageofwinfield.com/DocumentCenterii.aspx?FID=41 for the official posting of Village minutes. Please call the Village of Winfield administration at 630-933-7100 should the official minutes for the subject meeting not be posted or for further clarification of the agenda and minutes.

Board packets can be obtained from: http://www.villageofwinfield.com/DocumentCenterii.aspx?FID=53

AGENDA

WINFIELD VILLAGE BOARD OF TRUSTEES

THURSDAY, JUNE 2, 2011

7:00 P.M. – VILLAGE HALL

1. Call to Order 7:00PM

2. Roll Call

All Present: President Birutis, Trustees Bajor, Allen, Hughes, Spande, Reyes and Olson

Village Manager Barrett and all department heads, David Freeman, Attorney

3. Pledge of Allegiance

4. Correspondence

5. Audience Participation

A. Presentation of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting to Nadine Alletto in recognition of the Village of Winfield’s 2010 Comprehensive Annual Financial Report. Less than 10 percent of local governments in Illinois earn this distinction.

Manager, Curt Barrett presented certificate to Mrs. Alletto.

B. Proclamation recognizing June 17-19 events for veterans as “Welcome Home 2011”

Proclamation read by Village Clerk Anne Mareachen.

C. Presentation of a donation from the Winfield Junior Women’s club to the Winfield Riverwalk.

Co Presidents from the Juniors presented $600.00 to the Riverwalk, Gary Bernard accepted for the Riverwalk. They also presented Martha Ingram with a check for $300.00 for Relay for Life. The women from the Juniors also mentioned a sports jersey raffle at Caliendos and John’s Buffet.

D. Public Comments

The opportunity to speak to the Village Board is provided for those who have a question or comment on an agenda item or Village of Winfield issue that will stimulate thought so as to make the Village Board deliberations more productive and meaningful. The Village Board appreciates hearing from our residents and your thoughts and questions are valued. The Village Board strives to make the best decisions for the Village and public input is very helpful.

Respect for the duties of the Village Board and for the democratic process will be adhered to – in this regard, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the Board. Comments that are personally condescending will not be permitted. Therefore, speakers shall be courteous and should not make statements that are personally disrespectful to members of the Village Board.

Please use the microphone when speaking as the proceedings are being videotaped. Please state your name and address before commenting – all comments under Audience Participation are limited to five (5) minutes and each citizen will only be permitted to speak once.

Mary Lee Geraghty, President of the Chamber of Commerce, thanked the Knights of Columbus and Tony Reyes for funds raised for the scholarship fund.

A resident praised the police department for the arrests in the CVS pharmacy robbery. He also expressed support for waiving connection fees for Wheaton Christian School.

A resident offered support for the Patel family, owners of the Marathon Station at Roosevelt Road and Winfield Roads, to retain the existing zoning and special use.

Rich Bysina, with the Chamber, spoke about the Farmers Market, Cruisin’ Winfield and other events sponsored by the Chamber of Commerce.

Falguni Patel, owner of the Marathon Station on Roosevelt Rd read a prepared statement, asking the Board not to change the special use and zoning of her property. They did not request the zoning change and have a right to keep the zoning as is.

Ron Warden who owns property on the north side of Winfield asked President Birutis if there was any development activity near his property. President Birutis asked him to call her during business hours.

6. Consent Agenda

Passed unanimously. Trustee Reyes made a motion to add an executive session item regarding personnel after item #4 on the committee of the whole agenda. Trustees Olson, Reyes, Allen: Yes. Trustees Hughes, Spande, Bajor: No President Birutis broke the tie with a Yes. Motion passed.

A. Motion approving meeting minutes from the Regular Village Board Meeting and Committee of the Whole held May 19, 2011.

B. Motion approving payment of bills for June 2, 2011.

Non-Consent Agenda (Items 7-8)

7. Ordinance amending Section 8-2-2-2, Title 8, Chapter 2 of the Village Code to add a connection fee for schools.

Community Development Coordinator Peter Krumins will be prepared to present information on the reduction of water connection fees for schools to the rate charged prior to fee updates approved December 7, 2006. This follows consideration of a request by Wheaton Christian Grammar School for waiver of water connection fees. The request was reviewed by the Administration and Finance Committee, which on April 9, 2011 voted 4-0 to recommend the reduced rate. This item was subsequently reviewed at the May 19, 2011 Committee of the Whole meeting.

Discussion about how fees are calculated and about the fees the school paid to the surrounding communities. The amount to be voted on is $43,700.00 rather than $102,000.00 which was proposed last year. Trustees Hughes, Bajor, Spande, Reyes: Yes. Trustees Allen, Olson: No. Motion passed.

8. Motion to approve the repair of Village well number 2 by Municipal Well Services, Inc. of Waupun, WI, in the amount of $33,160, to be expensed to the FY11-12 Water & Sewer Fund.

Village Engineer Dan Watson will be prepared to present information on rehabilitation of well number 2, last serviced in 1991. It is one of two wells kept operational as an emergency water source for the Village in the event water flow from the DuPage Water Commission is disrupted. Municipal Well Services provided the lowest of three bids submitted and has satisfactory references.

Trustee Spande stated that this was long overdue and a good investment in maintenance. Motion passed unanimously.

9. Village Trustee Reports of Boards and Commissions

A. Administration & Finance – Bajor

Discussion of pedestrian underpass and police pension at recent meetings.

B. Winfield Park District – Bajor

No report.

C. Winfield School District 34 – Bajor

Report by Trustee Reyes: He met with school superintendent and PTO representative, they had a good discussion about after school programs.

D. Planning – Olson

Plan Commission met the previous night and passed along to the Board a proposed Home Occupation ordinance. Mr. Olson asked the public to stay interested in Village happenings.

E. Zoning – Olson

No report

F. Community Consolidated School District 200 – Olson

No report

G. Environmental Concerns – Spande

West Branch river sweep was last Saturday, much junk was cleaned out of river. Special thanks to Mary Lee Geraghty and friends for providing canoes and transportation.

H. Stormwater – Spande

No report.

I. Public Works – Spande

Very good discussion at meeting, all trustees present. Many opinions for road repair. Discussion upcoming at committee of the whole.

J. Traffic & Public Safety – Allen

No report.

K. Winfield Chamber of Commerce – Allen

No report

L. Communication & Technology – Hughes

No report.

M. Riverwalk & Bikeways – Hughes

About to go to bids for Phase 2 engineering.

N. Economic Development Task Force- Hughes

No report.

O. Winfield Fire Protection District – Hughes

No report

P. Winfield Public Library – Hughes

No report

10. Other Village Officials’ Reports and Comments

A. Village President

DuPage Mayors and Managers meetings regarding local share of state taxes. Springfield so far, has voted not to cut local share. President Birutis asked all to thank their legislators for not cutting local tax share.

B. Village Attorney

No report

C. Village Clerk

No report

D. Village Manager

No report

E. Village Treasurer

No report

11. Pending Future Business

• Zoning amendments on bulk regulations

• Review of Village boundary agreements

• Rules for temporary tents

• Districting

No action on these items.

12. Adjournment

7:45PM

COMMITTEE OF THE WHOLE

President Birutis explained to the new trustees the policy of the Committee of the Whole meeting. The “COW” meetings are informal discussions, allow resident input and is a format that has been used for many years in Winfield. Items go to the next Board meeting for votes by consensus.

1. Property zoning at 27W572 Roosevelt Road (Marathon Gas Station)

Development director Peter Krumins presented facts and background about property and is proposing the change to B1, if changed. He fielded questions from Trustees. The question is whether to rezone the property and the adjacent fire protection property to commercial in a residential district as brought forward by Trustee Reyes. The Patels expressed concern about their property, Trustees Allen and Reyes assured them that nothing would change unless they agreed to sell, it was argued that their property could have greater value and marketability if rezoned, but that the Patels should not feel pressured. Other trustees argued that the zoning change could be made when and if a developer came forward. A representative from the Fire Protection district sent a letter expressing support for zoning change.

Trustees Olson, Allen and Reyes expressed favor for the zoning change. Although trustee Olson, a planning professional, cautioned about singling out small areas without better overall plans. Trustee Reyes did not approve of sending this to the Plan Commission for review. Trustees Bajor, Spande, Hughes did not favor the change and had questions about the timing and procedures of making this change. They agreed that the Village should look at the entire area and make any changes using good planning rather than singling out specific properties. They agreed that the Patels wishes should be respected. However, Trustee Allen said this zoning change would be a small victory toward commercializing Roosevelt Road. Board was split 3/3, a clear direction was not reached. Comprehensive Plan calls for this area to be Commercial but no sound reason was given for making this change. No changes will be made at this time, the plan commission will continue as directed to work on comprehensive plan with a short term plan and then the long term plan.

2. Annexation request at 28W060 Marion Road

Property owners came before the Plan Commission last year for annexation, connection to Winfield water and a request to waive the sanitary sewer. The Plan Commission passed all requests but the property owners withdrew request. Now they are back asking to continue. There was a legal question whether the public hearing from last year has expired, the attorney will research the question. Trustee Reyes and Hughes questioned the financial benefit to the village of annexing this property, the other trustees did not share that concern but were concerned about how the water hookup would work. Trustee Allen, a former plan commission member, will defer to Trustee Olson on this question of annexation. Item will proceed to vote at next meeting.

3. Municipal revenue audit

Jason Perry  from Azavar Technologies and Mrs. Alletto made a brief presentation about utility tax recovery services. It has been discovered that the utility companies do not remit taxes to the municipalities properly. Mr. Perry’s company will conduct audits, they can go back 10 years and have very good expectations for recovery of lost tax, they will work on a contingency basis. Trustee Reyes asked Mrs. Alletto to research other firms, even the firm that she said the village had previously used with unsatisfactory results. The Administration Committee approved hiring Azavar. President Birutis asked for a contract for legal to review to be voted upon at the next meeting.

4. Budget amendment for 2011 road funding

Long discussion about budget amendment to move $325,000 from the 2012 budget into this year to accelerate road repair. This would revise this year’s road budget to $645,000 up from $300,00. Discussion also about whether to change paving plan from a 4” surface to a 2” surface and pave twice as much distance and to approve crack sealing expense of $27,000. This approach leaves a hole in the 2012 road fund and reduces the longevity of road surfaces. Civil engineer, Dan Watson was asked by Trustee Hughes if he recommends changing to 2” surface. Mr. Watson is charged with making recommendations in accordance with the board’s direction, he will go either way but is on the record for favoring the more stable 4” thickness. Trustee Olson agreed with the budget amendment but is still considering the change in paving, this year will be a good time to bid on the road work. Trustee Reyes called this approach “more bang for the buck” and said it is wrong to insist on a 20 year cycle for road repair. He was not interested in charts or graphs to show wear on the roads. Trustee Allen concurred completely with Reyes. Trustees Bajor and Hughes are willing to consider this 2” approach. Hughes has reservations about taking next year monies for this year. Trustee Spande is opposed to the 2” paving, says it will cost more in the long run.

The budget amendment will have to be voted upon at the next Board meeting in June, staff was given approval to proceed with crack sealing, and to go out to bid for 2” for $645,000 in the event that the amendment is approved.

At this point the meeting was adjourned to move into executive session pertaining to personnel matters per the request made during the consent agenda.

5. Riverwalk intergovernmental agreement with the DuPage Forest Preserve District

None

6. Ethics ordinance updates

None

7. Banner regulations

None

8. Requests for future Committee of the Whole items

None

9. Public comments

None

10. Village Board comments

None

11. Adjournment

10:00PM

Notes of Village meetings are prepared by volunteers of Winfield United as a community service. The notes are not the official Village of Winfield minutes. They are not a complete written and accurate representation of all matters discussed at the meeting nor is it our intention to lead readers to make any such conclusion. These notes are solely for a prompt and quick informational briefing of the agenda and general discussion made by the Village Trustees and attendees at the meeting for the convenience of Winfield United (WU) website visitors. They should not be used for any other purpose. We suggest that visitors to our Winfield United website please visit the official Village of Winfield website to obtain the official agenda and minutes. The Village of Winfield website is http://www.villageofwinfield.com/DocumentCenterii.aspx?FID=41 for the official posting of Village minutes. Please call the Village of Winfield administration at 630-933-7100 should the official minutes for the subject meeting not be posted or for further clarification of the agenda and minutes.

Board packets can be obtained from: http://www.villageofwinfield.com/DocumentCenterii.aspx?FID=53

AGENDA

WINFIELD VILLAGE BOARD OF TRUSTEES

THURSDAY, MAY 19, 2011

7:00 P.M. – VILLAGE HALL

1. Call to Order

2. Roll Call

>> All trustees and Village staff present.

3. Pledge of Allegiance

4. Correspondence

>>

5. Audience Participation

The opportunity to speak to the Village Board is provided for those who have a question or comment on an agenda item or Village of Winfield issue that will stimulate thought so as to make the Village Board deliberations more productive and meaningful. The Village Board appreciates hearing from our residents and your thoughts and questions are valued. The Village Board strives to make the best decisions for the Village and public input is very helpful.

Respect for the duties of the Village Board and for the democratic process will be adhered to – in this regard, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the Board. Comments that are personally condescending will not be permitted. Therefore, speakers shall be courteous and should not make statements that are personally disrespectful to members of the Village Board.

Please use the microphone when speaking as the proceedings are being videotaped. Please state your name and address before commenting – all comments under Audience Participation are limited to five (5) minutes and each citizen will only be permitted to speak once.

Rich Bysina, Executive Director of the Winfield Chamber of Commerce noted that this was National Small Business week. Also, he stated that Good Old Days will be a celebration of the 90th anniversary year for the Village of Winfield with the theme “Remember When”. He reminded the audience that the Chamber had prepared a list of 90 things that makes Winfield unique. A Winfield wide treasure hunt is being planned and he asked people to contact the Chamber website for suggestions of distinctive items to include.

A resident living near Town Center stated he was pleasantly surprised that Trustee Allen came to his door to ask what he thought about expanding Town Center zoning. He also mentioned he did not believe Winfield should be restricting people from gardening on their own property and he also said he thought the RV/Camper parking ordinance is too restrictive.

A member of the Plan Commission stated Trustee Reyes’ e-mail on the garden topic was inaccurate, similar to his e-mail on the subject of gypsy moth spraying a couple of years ago. Plan Commission proposed ordinance amendment separates landscaping from agriculture and farming. Asked that the Board support this proposal and pass the amendment. Also commented on Board members having private contact with developers as a matter of ethics. Need to be concerned about Trustees representing developers interests rather than the residents interests.

Member of River Walk Committee noted River Sweep on Saturday morning. Participating in Winfield Run in conjunction with CDH. Look for future announcements of participation in Criterium and Tour de Winfield. Also planning special event for Good Old Days.

Resident near corner of Roosevelt road and Winfield Road is concerned about blanket rezoning of corner without a developer coming forward with a plan. Winfield already has empty stores along Geneva Road and this Village Board is not working to get businesses there. Get these filled first before creating more commercial property without a plan. There are federally protected birds thriving in this wet lands that should be considered in conjunction with future development of this area.

6. Consent Agenda

>> Trustee Reyes asked that payment of bills be removed for comment. The rest were approved unanimously.

A. Motion approving meeting minutes from the Regular Village Board Meeting and Committee of the Whole held May 5, 2011.

B. Motion approving payment of bills for May 19, 2011.

C. Motion approving a temporary use permit and waiving applicable sections of the Village Code associated with Cruzin’ Winfield events coordinated by the Chamber of Commerce on Monday nights June through August in downtown Winfield.

D. Motion approving a temporary special use permit for the American Diabetes Tour De Cure Cycling event to be held on streets in the Village on June 12, 2011.

E. Motion approving a temporary special use permit for the Central DuPage Hospital Bed Pavilion Grand Opening event to be held at Central DuPage Hospital on June 23-25, 2011.

F. Motion approving a request from the Salvation Army Metropolitan Division to conduct “Tag Day” fundraising events in Winfield on June 3-4 and November 18 – December 24, 2011.

G. Motion approving a temporary use permit and waiving applicable sections of the Village Code associated with the 2011 Farmer’s Market coordinated by the Winfield Chamber of Commerce on Wednesdays from June 1 through October 26 in the Prairie Trail Shopping Center located at Geneva and County Farm Roads.

H. Motion approving a resolution appointing Finance Director Nadine Alletto to act as the Village’s authorized agent for the Illinois Municipal Retirement Fund (IMRF).

This action allows the Finance Director to work with IMRF on employee issues.

>> Trustee Reyes asked about a few of the bills for which he could find no budget money. The Finance Director stated that all but one of these was to be paid out of last year’s budget and one was a typo.

Non-Consent Agenda (Items 7-8)

7. Ordinance amending Title 10 – zoning regarding regulations for gardens, community gardens, and neighborhood gardens.

Community Development Coordinator Peter Krumins will be prepared to present information on proposed regulations permitting gardening as a primary use on vacant residential lots. This item was referred to the Plan Commission by the Village Board on October 21, 2010 following concerns voiced by a number of residents. The Plan Commission held several discussions on the topic before concluding a public hearing process on April 6, 2011, and voting 5-0 on April 6, 2011, to recommend Village Board approval of zoning text amendments addressing the issue.

Trustee Olson proposed a motion to approve the ordinance amendment recommended by the Planning Commission. This topic drew considerable discussion with Trustees Reyes, Allen, and Hughes believing that there was no need for an ordinance controlling gardening on private property. They stated their belief that this is a fundamental property right that should not be infringed upon. Trustee Bajor stated he needed more information to clarify the issue and Trustees Olson and Spande felt the current ordinance needed to be changed or else neighborhood gardening would be illegal if done without a special use permit based on existing Winfield Code. Trustee Allen moved to postpone a vote indefinitely but this was rejected by President Birutis stating indefinite postponement is not acceptable and that a specific reason is needed to table an item until the following meeting. In the end the proposed zoning change was defeated with Trustees Olson and Spande voting in favor, Trustees Allen, Hughes, and Reyes voting against and Trustee Bajor abstaining.

8. Motion to approve the emergency repair of the Village’s wastewater lift station debris grinder by JWC Environmental of Buford, Georgia, in the not-to-exceed amount of $17,310, to be expensed to the FY11-12 Water & Sewer Fund.

Village Engineer Dan Watson will be prepared to present information on the recent failure of the Village’s grinder, which removes debris from the waste water sent from Winfield to the treatment plant in West Chicago. The unit has reached the end of its useful lifespan and is scheduled for replacement with a modern system later this year. However, repair of the grinder will provide a back-up, and until a grinder is available, a 2-man Public Works team is required to descend into the lift station twice daily to manually remove debris from a bar screen system, also on weekends creating overtime.

The payment for this item comes from an existing maintenance fund established jointly by Winfield and West Chicago so no funds from the Winfield budget are needed. This was approved unanimously.

9. Village Trustee Reports of Boards and Commissions

Trustee Reyes met with District 34 foundation president to begin a discussion of how the Village can help the district. He also plans to meet with the superintendent to discuss this topic.

A fundraiser is planned to support the after school program.

A. Administration & Finance – Bajor

>> Meeting planned for Saturday at 9 AM. Topic will be road-funding options.

B. Winfield Park District

>> Missed the last meeting due to it being held a day earlier than the original schedule.

C. Winfield School District 34 – Bajor Nothing to report

>>

D. Planning Olson

>> Next meeting June 1. Public hearing for home occupations on this date.

E. Zoning – Olson

>>

F. Community Consolidated School District 200 – Olson >>

>> Was interviewed by two students as part of class project. Thanks to Winfield police department for use of “drunk goggles” in demonstrating the danger of drunk driving to 5th graders.

G. Environmental Concerns – Spande

>> One opening.

H. Stormwater Spande

>> Did not meet.

I. Public Works – Spande

>> Special service areas have been suggested for giving resident responsibility for street maintenance decisions and payment. If this should be adopted by the Board this is major change for Public Works so want to decide this before Public Works wastes time on options that are rendered useless by the adoption of Special Service areas.

J. Traffic & Public Safety – Allen

>>

K. Winfield Chamber of Commerce – Allen

>>

L. Communication & Technology – Hughes

The Committee is working on contributions to Village Word publication as well as developing a Facebook site for the Village and guidelines for social media in general. This committee also has some openings.

M. Riverwalk & Bikeways – Hughes

Bikeways Committee invited by Village of Elgin Industrial Committee to panel discussion on bike and pedestrian issues in Chicagoland area on June 10. This is an opportunity to share and learn from other communities that are promoting biking. Place more bike racks around Winfield this summer. Openings on Bikeways Committee and volunteers are welcome. Riverwalk Committee is participating in River Clean Up this Saturday beginning at 9AM. Participating in the Winfield Run on July 17. Looking forward to beginning of bid process for the urban center portion of the River Walk. The Committee has some open positions due to two members leaving to join the Winfield Board.

N. Economic Development Task Force- Hughes

>>

O. Winfield Fire Protection District – Hughes

>>

P. Winfield Public Library – Hughes

>>

10. Other Village Officials’ Reports and Comments

A. Village President

During the last election received obscene and defamatory phone calls. After the election still have Trustees attacking residents and slandering each other. Enough! Need to move forward in a positive manner. Quote from Babe Ruth “The way a team plays as a whole determines it success….”

B. Village Attorney

>>

C. Village Clerk

>> Police Department Special Olympics fund raiser Saturday

D. Village Manager

>>

E. Village Treasurer – Treasurer’s report for April

Balance as of April 1 was $5,107,329. Balance as of April 30 was $4,916,517. State of Illinois payments are about three months late. The State is threatening to reduce payments to municipalities. Winfield is joining other communities in adopting resolutions and writing letters to the Governor and legislators against this possible reduction.

11. Pending Future Business

• Zoning amendments on bulk regulations

• Review of Village boundary agreements

• Rules for temporary tents

• Districting

>>

12. Adjournment

COMMITTEE OF THE WHOLE

1. Winfield Fuel and Materials request for TIF assistance

Peter Krumins updated the Board on this subject. Under a 2007 redevelopment agreement with Winfield Fuel and Material (WF&M), the company Jacob and Hefner (J&H) was engaged to conduct surveys of the Town Center Phase 2 (consisting of property North of Highlake Road and that South of the railroad tracks). J&H completed a majority of the work before the project was put on hold in 2007. WF&M is asking that the work be completed. Mr. Krumins asked the Board for guidance on whether to complete the study and if so for just the WF&M site or for the larger Town Center Phase 2. In response Trustee Olson proposed a motion to have the Economic Development Committee study how to move forward. The items that need to be done include: communicate the proposed rezoning to all stakeholders, determine whether or not to rezone the property to permit the use of TIF funds for the survey work, make the Comprehensive Plan consistent with the Town Center Plan, renegotiate the initial agreement with WF&M to clarify obligations of both parties. Trustee Olson expects the to-do list will expand as the work proceeds. At this point President Birutis stated that no motions are in order under Committee of the Whole. Trustee Allen objected and stated that Robert’s Rules of Order does permit motions and this is the best way to move items forward with clarity. The Village attorney confirmed president Birutis position. All Trustees agreed with Trustee Olson’s proposal with some wanting to proceed with his motion and some believing motions in Committee of the Whole are not needed. Trustee Allen appealed the chairs position on motions and his appeal was defeated 4 to 3 with Trustees Hughes, Bajor, Spande and President Birutis voting in the majority to reject the appeal. President Birutis stated the Board should consider possible changes to Committee of the Whole procedures as a future agenda item.

A resident asked how to obtain information about TIF boundaries and budget. The boundary information is available from Village Hall and the annual report is posted in Village Hall and the Village Website.

2. Wheaton Christian Grammar School request for waiver of water connection fees

The connection fee based on estimated water use was established to be $102,600 under the fee structure established in 2006. This fee was mistakenly not collected when the water connection was made and the school is appealing its collection at this time because the estimated water use used in establishing the fee is much higher than the actual use. The Village Finance Committee agreed to reduce the fee to $43,700 according to the fee structure in place before 2006 since the annexation of the school was approved in 2003. However, the school says actual water use is far below the estimate used in the fee calculation and based on actual use per water bills the fee should be on the order of $6,000. Trustees Bajor, Hughes, and Spande support fee of $43,700. Trustee Reyes, Allen, and Olson want to waive the fee. Trustee Allen wanted a motion in this regard. The Finance Committee proposal to reduce the fee to $43,700 will be voted on at the next Board meeting.

3. Review bids for rehabilitation of well number 2

The Village maintains two wells as backup to Lake Michigan water. Some Trustees questioned the need for this expense since they consider the need to be small. However, having these pumps available permits the Village to collect rent on a Village water tower that more than offsets the maintenance expense for the well pumps.

The rest of the items were deferred to the next meeting because it was after 10 PM.

4. Utility tax audit

>>

5. Riverwalk intergovernmental agreement with the DuPage Forest Preserve District

>>

6. Property zoning at 27W572 Roosevelt Road (Marathon Gas Station)

>>

7. Ethics ordinance updates

>>

8. Banner regulations

>>

9. Public comments

Two residents asked how the neighborhood garden issue would be handled in the future. President Birutis indicated community gardens have the option of property owner participation or special use permit, both satisfy the existing ordinances.

A resident made the point that Robert’s Rules of Order has evolved over time. So there are differences depending on publication date.

A resident stated that differences of opinion are good but the Board needs to work together.

10. Village Board comments

Trustees Reyes, Bajor, Hughes and Spande emphasized the need to work together. Trustee Allen agreed with the need to work together but wants to follow Robert’s Rules of Order more closely. Trustee Olson had no comment.

11. Adjournment 10:21PM

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Winfield Billage Board Meeting Agenda June 16, 2011

June 16, 2011

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Below Please find the agenda for the village meeting;  Highlights include the Riverwalk, Ethic ordinance,  Budget amendments.

AGENDA

WINFIELD VILLAGE BOARD OF TRUSTEES

THURSDAY, JUNE 16, 2011

7:00 P.M. – VILLAGE HALL

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Correspondence

A. Letter from a Batavia resident thanking the Village of Winfield’s Police Department for their professional assistance rendered following a blowout of her car tire.

5. Audience Participation

The opportunity to speak to the Village Board is provided for those who have a question or comment on an agenda item or Village of Winfield issue that will stimulate thought so as to make the Village Board deliberations more productive and meaningful. The Village Board appreciates hearing from our residents and your thoughts and questions are valued. The Village Board strives to make the best decisions for the Village and public input is very helpful.

Respect for the duties of the Village Board and for the democratic process will be adhered to – in this regard, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the Board. Comments that are personally condescending will not be permitted. Therefore, speakers shall be courteous and should not make statements that are personally disrespectful to members of the Village Board.

Please use the microphone when speaking as the proceedings are being videotaped. Please state your name and address before commenting – all comments under Audience Participation are limited to five (5) minutes and each citizen will only be permitted to speak once.

6. Consent Agenda

A. Motion approving meeting minutes from the Regular Village Board Meeting and Committee of the Whole held June 2, 2011.

B. Motion approving payment of bills for June 16, 2011.

C. Motion approving the Annual Prevailing Wage Ordinance.

As required by state law, each June the Village adopts the updated Illinois prevailing wage scale contractors must pay for labor on public works contract.

D. Motion approving a temporary use permit and waiving applicable sections of the Village Code to allow the 28th annual Winfield Historical Society Run along various streets in Winfield on Saturday, July 17.

Non-Consent Agenda (Items 7-8)

7. Motion to approve a contingent fee professional services agreement between the Village of Winfield and Azavar Audit Solutions, Inc. of Chicago, IL to audit municipal revenues.

Finance Director Nadine Alletto will be prepared to present information on the proposed audit of Village revenues to identify any billing errors made by telecommunication or utility companies, sales tax revenue inaccuracies, or mistakes made on franchise fee payments due to the Village. Azavar works on a contingency fee basis, receiving a portion of any recovered revenues. Azavar has successfully completed similar audits for several municipalities in the area and offers the lowest rate of firms researched by staff.

This proposal was unanimously recommended by the Administration and Finance Committee and reviewed by the Village Board at their June 2 Committee of the Whole.

8. Ordinance amending the annual budget for the Village of Winfield for the fiscal year commencing May 1, 2011 and ending April 30, 2012 for the purpose of appropriating additional funds for street improvements.

Finance Director Nadine Alletto will be prepared to present information on a proposed amendment reallocating to the current budget dollars earmarked for road funding in future years. The $345,000 amendment would result in $645,000 available for roadwork.

9. Village Trustee Reports of Boards and Commissions

A. Winfield School District 34 – Reyes

B. Administration & Finance – Bajor

C. Winfield Park District – Bajor

D. Communication & Technology – Hughes

E. Riverwalk & Bikeways – Hughes

F. Economic Development Task Force- Hughes

G. Winfield Fire Protection District – Hughes

H. Winfield Public Library – Hughes

I. Environmental Concerns – Spande

J. Stormwater – Spande

K. Public Works – Spande

L. Traffic & Public Safety – Allen

M. Winfield Chamber of Commerce – Allen

N. Planning – Olson

O. Zoning – Olson

P. Community Consolidated School District 200 – Olson

10. Other Village Officials’ Reports and Comments

A. Village President

B. Village Attorney

C. Village Clerk

D. Village Manager

E. Village Treasurer – Treasurer’s report for May

11. Pending Future Business

• Road banner policy

• Home occupations code update

• Zoning amendments on bulk regulations

• Review of Village boundary agreements

• Rules for temporary tents

• Districting

12. Adjournment

COMMITTEE OF THE WHOLE

1. Riverwalk engineering and intergovernmental agreement with the Forest Preserve District

2. Ethics ordinance updates

3. Review annual budget amendment ordinance

4. Requests for future Committee of the Whole items

5. Public comments

6. Village Board comments

7. Adjourn to executive session for purposes of discussing pending litigation, personnel, and review of previous executive session minutes

Revised June 14, 2011

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Winfield–Police Arrest Suspect in Area Robberies

June 3, 2011

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May 31, 2011

Press Release from Glen Ellyn Police Department

Contact: Glen Ellyn Deputy Chief William Holmer 630-469-1187

Winfield Acting Police Chief Stacy Reever 630-933-7160

Police Arrest Suspect in Area Robberies

On May 27, 2011, police officers from the Winfield, Wheaton, and Glen Ellyn Police Departments arrested a 35-year-old Jason A. McGee of the 600 block of Aurora Way in Wheaton, and he was charged with armed robbery in two separate incidents. The first incident occurred May 16, 2011 at Walgreens, 324 Roosevelt Road, Glen Ellyn, during which McGee is alleged to have obtained prescription drugs at knifepoint. The second incident occurred on May 23, 2011 at the CVS Pharmacy, 26W212 Geneva Road, Winfield, during which McGee is alleged to have obtained prescription drugs at gunpoint. Nobody was hurt in either incident.

Last week, Winfield Officers developed information leading them to McGee. Winfield Officers collaborated with Glen Ellyn Officers and, with assistance from Wheaton Police, McGee was taken into custody without incident on Friday afternoon. Both cases were reviewed with the DuPage County State’s Attorney’s Office resulting in charges Friday afternoon. McGee was booked in Glen Ellyn and taken to the DuPage County Jail.

Members of the public are reminded that a criminal complaint contains only charges and is not proof of the defendant’s guilt. A defendant is presumed innocent and is entitled to a fair trial in which it is the government’s burden to prove his or her guilt beyond a reasonable doubt.

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The Village of Winfield, IL

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Solicitor Complaints–Winfield

June 3, 2011

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WINFIELD POLICE DEPARTMENT

PRESS RELEASE – SOLICITOR COMPLAINTS

Date: June 01, 2011

Contact: Acting Police Chief Stacy Reever

On Friday, May 27, 2011, The Winfield Police Department received five separate calls for service reference solicitor complaints.  The solicitor is described as a female white, early to mid-twenties, curly brown/auburn hair and was selling children’s books, door-to-door. In all the instances, the female solicitor requested to use the washroom and all the resident’s allowed this female access to the inside of their residence. The solicitor allegedly committed acts of thefts or attempts, while inside the residences.   The female was also seen entering a dark red van, which was occupied by additional males.

ALL RESIDENTS are being reminded to never allow a solicitor to enter their residence under any circumstance. Additionally, a solicitor must have a permit displayed on their outer garment, while in the course of soliciting.

Residents are urged to call 911 at any time to request a police officer respond to their residence for any soliciting violation; or if they feel uncomfortable with the actions of a solicitor.

Winfield Police will continue further investigation.

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Please note, we will not sell or give your e-mail address to any organization without your explicit permission.

The Village of Winfield, IL

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